VetsinTech Academy

The SkillBridge Fellow will serve as a ViT Academy Program Coordinator, supporting the end-to-end administration of Academy training programs. The Fellow will complete day-to-day program operations for assigned cohorts and lead a process-improvement efforts to streamline the student admissions pipeline — from application intake and eligibility verification through enrollment, onboarding, and waitlist management. This role is ideal for a transitioning service member with experience in training management, operations, personnel administration, or program coordination who wants to build a civilian career in program management, education operations, or workforce development.

Program AdministrationCoordinate cohort logistics across the program lifecycle: scheduling, instructor and vendor coordination, LMS course setup, and student communications.Administer the Canvas LMS environment for assigned cohorts — enrollments, course shells, announcements, gradebook hygiene, and access for partner platforms (e.g., vendor labs and content libraries).Track attendance, progression, and completion; flag at-risk students for early intervention and coordinate support touchpoints.Admissions Pipeline ManagementManage application intake: review applications, verify veteran/military spouse eligibility, and screen candidates against program prerequisites and aptitude criteria.Map the current admissions workflow end-to-end, identify bottlenecks, and recommend and implement process improvements (automation of intake forms, status tracking, standardized communications, and waitlist management).Maintain accurate applicant and student records in program tracking systems; build simple dashboards or reports on funnel metrics (applications, acceptances, enrollments, completions).Reporting & Stakeholder SupportPrepare cohort status reports and outcome metrics (graduation rates, certification attempts/passes, employment outcomes) for leadership, funders, and employer partners.Support coordination with training vendors, instructors, employer partners, and sponsors as directed.Document standard operating procedures so improved processes are repeatable beyond the fellowship period.

This opportunity is offered under the DoD SkillBridge program (DoDI 1322.29). Applicants must be active-duty service members within 180 days of separation or retirement, must obtain approval from their unit commander, and remain under military pay, benefits, and UCMJ authority for the duration of the fellowship. VetsinTech provides no compensation for this position during the SkillBridge period.To apply, submit a resume and brief statement of interest to VetsinTech, including projected separation date and anticipated SkillBridge window.

Transitioning U.S. service member eligible for the DoD SkillBridge program (within 180 days of separation/retirement) with command approval.Demonstrated experience in program coordination, training management, operations, or personnel administration (military training NCO/officer, unit training manager, ops/admin roles strongly aligned).Strong organizational skills with the ability to manage multiple cohorts, deadlines, and stakeholders simultaneously.Excellent written and verbal communication; comfortable corresponding professionally with students, instructors, and partners.Proficiency with common productivity tools (Google Workspace or Microsoft 365), spreadsheets, and shared trackers.Process-improvement mindset: able to document a workflow, spot inefficiencies, and propose practical fixes.Discretion in handling student personal information and program data.Preferred QualificationsExperience with a learning management system (Canvas preferred; Blackboard, Moodle, or military LMS platforms acceptable).Familiarity with form/workflow tools (Google Forms, Airtable, or similar) and basic data reporting or dashboarding.Exposure to the tech training/certification landscape (e.g., CompTIA, cloud certifications, cybersecurity pathways).Project management training or credential (CAPM, PMP, Lean Six Sigma) or equivalent military planning experience.Prior involvement with veteran-serving organizations or transition programs.What Success Looks LikeBy day 30: Fully onboarded; independently managing day-to-day administration for at least one active cohort; current admissions workflow documented.By day 90: Streamlined admissions process implemented for at least one intake cycle, with measurable improvement in time-to-decision or applicant communication; cohort reporting delivered on schedule.By end of fellowship: Standard operating procedures documented for program administration and admissions; transition-ready portfolio of program management work products demonstrating civilian-equivalent experience.What the Fellow GainsHands-on civilian program management and education operations experience with a national veteran-serving non-profit.Direct exposure to VetsinTech’s employer coalition and tech partner ecosystem, plus mentoring, resume/LinkedIn, and interview support through ViT programs.A documented portfolio of process-improvement and program administration deliverables to support post-service employment.

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