County of San Mateo, CA

Position Title: Emergency Management Administrative Assistant (SkillBridge Associate)The Department of Emergency Management (DEM) coordinates preparedness, response, recovery, and mitigation activities to protect lives, property, and the continuity of government services during emergencies and disasters. The department works closely with public agencies, community organizations, and emergency response partners throughout the county.This role provides transitioning military personnel with practical experience supporting the daily operations of an emergency management office. Associates will assist with administrative coordination, project support, scheduling, communications, records management, and emergency preparedness activities while developing skills applicable to public sector careers.

Key Duties and Responsibilities• Provide administrative support to emergency management staff and leadership• Assist with meeting scheduling, logistics, agendas, and meeting documentation• Maintain records, databases, and department files• Support procurement, purchasing, and invoice tracking processes• Assist with training and exercise registration and coordination• Prepare correspondence, reports, presentations, and informational materials• Support emergency notification and contact management systems• Track project deadlines and deliverables• Assist with event planning and community outreach activitiesTraining Outcomes for Military VeteransUpon completion of the training program, participants will gain experience in:• Public sector administration, operations, and communications• Emergency management organizational structures• Government records and document management• Meeting and project coordination• Executive support functions• Emergency Operations Center administrative supportDesired Qualifications• Strong organizational and administrative skills• Ability to prioritize tasks, meet deadlines, and handle sensitive information with discretion• Excellent customer service and interpersonal skills• Strong written and verbal communication abilities including Microsoft Office• Applicable occupational specialties include: Administration, Personnel Management, Logistics, Operations/Executive Support, Communication, Records Management, and Unit Readiness

Note: As our organization adheres to Civil Service Commission guidelines, all positions require a competitive selection process. Interested members must apply through standard channels and meet civil service requirements, including examinations. Hiring is merit-based, ensuring a fair opportunity for all candidates.

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